Proofreading Marks Chart -Some of the Most Common Proofreading Marks

This proofreading marks chart will give you a good idea of what the most common proofreading marks mean. If you would like to know more about proof reading basics, see our article on Proofreading in Graphic Design and Universal Proofreading Symbols.

As a graphic designer, you'll find that your main involvement in proofreading will be in interpreting and implementing, rather than actually proofreading documents. In order to learn the art of proofreading, years ago, I underwent a proofreading correspondence course which helped me get off on the right foot. That won't be necessary if you are just interpreting. You just need to understand how the system works, and what the universal proofreading symbols actually mean. Having a handy proofreading marks chart in front of you will aid the process!

Please note: this is not a comprehensive set of every single proofreading mark. This chart is intended to be used as an 'aide memoire' for some of the most common proofreading marks. For a complete set of universal proofreading symbols, the Writers and Artists Yearbook provides a comprehensive list of proofreading marks, as well as examples of proof-read text.

Proofreading Marks Chart
by www.graphic-design-employment.com

Symbol inserted in text Marks inserted in margin Instruction intended by marks (& examples of the marks in use)
proofreading marks chart by www.graphic-design-employment.com None Correction is concluded
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com STET is also used as a margin mark. Means leave text unchanged. Often a proofreader will make an alteration and then change their mind. They use this mark to indicate that their original mark should be ignored.
proofreading marks chart by www.graphic-design-employment.com
Encircle extraneous marks to be removed proofreading marks chart by www.graphic-design-employment.com Removed encircled marks
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Insert the matter indicated in the margin
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Insert matter indicated by the letter in the associated diamond. This is used if there is a large amount of text to be inserted - too much to write in the margin. A letter in a diamond is placed within the text and also in the margin. The text to be added can be found either at the foot of the page or on a separate sheet.
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Delete
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Delete and close up
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com New character or words Substitute character or words with matter in margin
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proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Make italic
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proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Make bold
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Make bold italic
proofreading marks chart by www.graphic-design-employment.com
Encircle text to be altered proofreading marks chart by www.graphic-design-employment.com Remove italic style
proofreading marks chart by www.graphic-design-employment.com
Encircle text to be altered proofreading marks chart by www.graphic-design-employment.com Remove bold style
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Make upper case
proofreading marks chart by www.graphic-design-employment.com
Encircle text to be altered proofreading marks chart by www.graphic-design-employment.com Make lower case
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Make small caps
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Substitute or insert full stop or decimal point
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Substitute or insert colon
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Substitute or insert semi-colon
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Substitute or insert comma
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Substitute or insert apostrophe
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Substitute or insert single quote marks
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Substitute or insert double quote marks
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Substitute or insert hyphen
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Take over and start new paragraph
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Run on text (no new paragraph)
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Transpose characters or words
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proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Indent
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proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Remove indent
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com The mark extends into the margin and requires no margin symbol Take over character or words to next column (or page)
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com The mark extends into the margin and requires no margin symbol Take back character or words to previous column (or page)
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Close up - delete space between characters
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Insert space between characters
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Reduce space between characters
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Insert space between words
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com proofreading marks chart by www.graphic-design-employment.com Reduce space between words
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com The mark extends into the margin and requires no margin symbol Increase space between lines or paragraphs
proofreading marks chart by www.graphic-design-employment.com
proofreading marks chart by www.graphic-design-employment.com The mark extends into the margin and requires no margin symbol Reduce space between lines or paragraphs
proofreading marks chart by www.graphic-design-employment.com

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